April 21, 2015, Montreal at CPES 2015
Achieving quorum is crucial: Completed proxy forms must be received no later than April 17, 2015.
The Canadian Printable Electronics Industry Association (CPEIA) gives notice that its inaugural Annual General Meeting will take place at 4:30 p.m. on Tuesday, April 21, 2015, as part of the 2015 Canadian Printable Electronics Symposium (CPES2015). The location is the Institut des communications graphiques et de l’imprimabilité [the Printability and Graphic Communications Institute (ICI)], at 999 Émile-Journault Ave. East, Montreal.
The AGM is open to all Full and Associate Members of the CPEIA. Only Full Members, however, are eligible to vote on any resolutions at the AGM.Please review the complete list of current Full Members of the Association.
A full member is a company with operations in PE in Canada. You may consult the website for further information.
Only one vote is allowed per company that is a Full Member of the CPEIA. Please delegate a single person on your team to vote on behalf of your organization. Other members of your team are of course welcome to attend.
The AGM agenda will include:
- A report from the Executive Director
- Confirmation of the Association’s chartered accountant
- Confirmation of the Association’s law firm/lawyer
- Ratification of bylaws (bylaws will be made available online in advance)
- The election of the CPEIA’s first Board of Directors, from the nominations submitted by the April 7 deadline.
- Transaction of any such other business as may properly come before the meeting, or any adjournment thereof.
The AGM is expected to last approximately one hour. As the Association has yet to complete a full year of operation, a presentation and discussion of Financial Statements will not be part of the agenda.
Need for quorum and proxy votes
The AGM must reach quorum to pass any resolution. Any Full Member who cannot attend in person can delegate their vote to another Full Member, or to the CPEIA’s Executive Director.
Please note: If quorum is not reached, the AGM will have to be rescheduled, at significant cost to the CPEIA and its Members. It is therefore imperative that all Full Members arrange for a proxy if they cannot attend in person.
To receive a proxy form to delegate your vote, please contact Peter Kallai, President and CEO, at email@example.com. Completed proxy forms must be received no later than April 17, 2015.
Election of Board of Directors
Only Full Members of the CPEIA can serve on the Board of Directors, or vote to elect Directors.
Nomination information for individual nominees will be circulated to all Members in advance of the AGM. The Board will have five Directors in total.
If you are interested in serving on the CPEIA’s Board of Directors, please read the nomination information below.
If you are an Associate Member and not eligible to be on the Board of Directors, but interested in a playing a proactive role, please read the nomination information below for serving on a CPEIA Advisory Board.
Please note individual Full Members can be considered for both the Board of Directors and an Advisory Board.
For more information
Questions can be directed to Peter Kallai, President and CEO, at firstname.lastname@example.org.
CALL FOR BOARD OF DIRECTORS NOMINATIONS
Deadline for nominations: Tuesday, April 7
The nomination period for the Board is now open. Any Full Member of the CPEIA can be nominated, or self-nominate. The deadline for nominations is Tuesday, April 7. Please review the complete list of current Full Members of the Association.
Only Full Members may serve on, and vote in the selection process for, the Board of Directors.
Qualities of the ideal Board Director
Board members must be willing to take an active role with the CPEIA, and have the time to do so. They will roll up their sleeves to tackle issues that matter to our Members, and drive new strategic initiatives, such as membership development and funding proposals to support research and commercialization activities undertaken by our Members.
Board Members will manage and participate in various committees, such as for white paper development, the annual Printable Electronics Symposium and other events, and the continued expansion of the Association and its services.
All Board Members should expect to take part in quarterly meetings and monthly conference calls, proactively support current programs, and/or speak and present on industry topics as representatives of the Association. They will also be expected to pick up the phone and actively engage with their constituents – other CPEIA Members.
This may sound like a substantial commitment, but we do not expect each Board Member to fulfill all these obligations. Responsibilities will be assigned based on individual areas of expertise and interest.
Emphasis will be placed on forming a board that reflects a variety of skillsets and, to the extent that it is possible, is also geographically diverse, to represent different regions of Canada.
The CPEIA Board has five seats. According to the bylaws and the usual procedures for associations, one seat will be occupied by the Executive Director. Once elected, the Board of the Directors will elect the Chair of the Board.
To ensure continuity on the board, terms for each Board position will be staggered – one-year, two-year or three-year. A Board Member will have to be reconfirmed to serve for another term.
CALL FOR ADVISORY BOARD NOMINATIONS
Deadline for nominations: Tuesday, April 14
The nomination period for our Advisory Boards is now open. Any Full or Associate Member of the CPEIA can serve on an Advisory Board. The deadline for nominations is Tuesday, April 14.
Advisory Boards to be formed
The initial emphasis is on forming Advisory Board(s) that could support white paper working groups and provide, as needed, technical insight and advice about Printable and Organic Electronics products and applications. This would pertain to current products and applications in various industry verticals, and the state of technological readiness, and market acceptance, for new products and applications.
Another priority is an Advisory Board focused on university R&D networks.
Future Advisory Boards and working groups will be formed as needed to support the ongoing growth and expansion of the CPEIA, to attract new Members and develop and offer new services.
The CPEIA’s first Advisory Boards will be defined and formed by the Board of Directors, following its installation at the CPEIA’s Annual General Meeting, which takes place April 21.
Expectations for Advisory Board Members
Board Members will be expected to be proactive participants in support of relevant CPEIA activities and have the time to fulfill their Board commitments. Meetings and conference calls with other Board Members will take place on an as-needed basis.
At present, there is no specific limit on the size of an Advisory Board.
All Advisory Board members are appointed for a one-year term by the Board of Directors and will be re-confirmed annually based on their level of involvement and contribution to the CPEIA. The expectation is that the Advisory Board and CPEIA working groups will reflect a variety of skillsets from across the full spectrum of the industry’s stakeholders, including researchers, innovators, systems integrators and manufacturers, and representatives of end users in key market verticals. They should also come from different regions of Canada.
For more information on the nomination or selection processes, or about the responsibilities of Board Members, please contact Peter Kallai, President and CEO, at email@example.com.
Nomination process: Board of Directors, Advisory Board
All nominations must include a current CV, the nominee’s full name and title, a photo, a 100-word professional summary, a 100-word corporate profile of the nominee’s current place of work and a corporate logo. (If you have completed your Member profile on the CPEIA web portal, we will already have a corporate profile and logo on hand.)
In addition, this package must have a 150-word summary that concisely explains why a nominee is a good choice to serve with the CPEIA, what they have to offer and how they would like to participate.
Nominations can be submitted online. Please check off if the nominee wishes to be considered for the Board of Directors, the Advisory Board, or both. And remember, only Full Members can serve on the Board of Directors.
For more information
For more information on the nomination or selection processes, or about the responsibilities of Board Members, please contact Peter Kallai, President and CEO, at firstname.lastname@example.org